Regulatory Compliance Associates

Practical compliance solutions for Estonian companies

Who we are

Our purpose is to make every day better through solutions that count. Everything we do is inspired by our company values – bold, open and trusted – along with our business principles, and a clear focus on putting our customers first. Our customer-led, compliance-first strategy is all about delivering a standout customer experience and helping our customers to get the most out of their business.

Our vision is to provide valuable, practical compliance services to fin-tech companies by offering a full spectrum of management services to companies that are incorporated, or, considering to start-up in Estonia. Our ultimate goal is to help companies achieve complex compliance obligations under Estonian regulatory compliance requirements.

Our comprehensive knowledge and experience in the regulatory environment, delivers dynamic, tailor-made solutions that are designed to ensure that companies are fully compliant with the law, alert, current and proactive. This has resulted in establishing over 100+ companies with financial service licenses.

We are eager, available and open to discuss your requirements.

Licence nr FIU000385

We have an official licence required to incorporate and take care of your compliance in Estonia as required by the legislation

Logo of Estonia's Ministry of Economic Affairs

Services

  • Project developing – execution and full assistance, including pre- and post-incorporation support services
  • AML officer service
  • Company principal service (company second director/Member of the Board)
  • Administration services, including assistance in finding a suitable office space for the company
  • Procedure and internal audit rules which are compliant with the Estonian laws (AML Procedure, Code of Conduct for the application of the customer’s due diligence measures, Code of Conduct for the collection and preservation of data, Code of Conduct for the performance of the notification obligation and for informing the management, Internal Control Rules)
  • Assistance with opening a bank account and/or a payment account
  • Other services directly related to the administration and operation of the client’s affiliated Estonian limited liability company
  • AML officer service
  • Company principal service (company second director/Member of the Board)
  • Compliance advisory during the application process
  • Provisions of advice for the business plan and corporate structure as well as advice on the key areas that regulatory authorities take into consideration when granting licenses
  • Preparation and implementation of the procedure and internal audit rules which are compliant with the Estonian laws (AML Procedure, Code of Conduct for the application of customer due diligence measures, Code of Conduct for the collection and preservation of data, Code of Conduct for the performance of the notification obligation and for informing the management, Internal Control Rules)
  • Fitting, filing and submitting the license applications
  • Handling of licensing application, including addressing all matters and queries raised by regulators during the application
  • Act as the main contact between regulators and clients
  • Negotiation of licensing conditions and notifying regulators of all relevant changes, if any, during the application process
  • AML and KYC training for obtaining an Estonian financial activity service licence
  • GDPR training for a DPO
  • Training related to the company’s compliance with applicable legislation
  • Ad hoc compliance training
  • Consultations
  • Legal advice
  • Commencement of challenge proceedings
    This is an administrative procedure the purpose of which is to verify the legality of a given administrative act or performed act or of the refusal, delay or inaction thereof, as well as the non-examination of the application, and to apply a legal remedy. Due to our experience in communicating with licencing administrations, we can provide the client with high-quality legal advice to resolve the situation.
  • Court representation

The service includes:

  • AML contact person of a licenced company and/or a local Member of the Board
  • Execution of tasks described in the Money Laundering and Terrorist Financing Prevention Act
  • Legal and compliance advice related to the context of Estonian AML legislation. Up to 4 hours per month

Our tasks are:

  • To find and recruit a person who has the necessary knowledge that fits the needs of the company
  • Full training of the candidate. The goal is to match the candidate with AML requirements and FIU conditions for such a position
  • Legal advice up to 4 hours in the first month after receiving the licenses
  • The whole process would start with a practical assessment based on the client’s specifics
  • We evaluate the effectiveness of the company’s current rules of procedure, internal control rules and the client’s due diligence measures
  • We propose recommendations based on our audit in cooperation with the client
  • After the final evaluation, an updated version of the rules of procedures is prepared and handed over to the client
  • Data Protection Officer (DPO) services
  • Preparation of GDPR risk analysis and impact assessment, internal policies and privacy policy
  • GDPR Audits
  • GDPR advisory and consultation services

Financial activity licence authorization process

Inquiry review and agenda planning

This is free of charge. The next steps are are priced at an hourly rate of 190 EUR

Initial evaluation

We will arrange a meeting with the client, identify your needs and plan an initial approach. 2-3 hours

Roadmap drafting

A step-by-step procedure with a timeline. 14-16 hours

Preparation phase

The preparation phase consists of:

1. Collecting all necessary documents
2. A KYC procedure
3, Payment account introduction
4. Company formation etc.

24-30 hours

Submitting of the application

After the final review and necessary fittings, we submit the application to the regulator with all necessary and proper documentation. 4-6 hours

Handling of the licensing application

Processing and compliance, dealing with all matters and queries raised by regulators during the application;

We also act as the main contact between the regulator and the client. 26-30 hours

Issuance of the licence and post-authorization support

We will continue to offer guidance while maintaining and providing  required services. 4-6 hours

Get in touch

We are eager, available and open to discuss your requirements